Post Title : Retreat Rapporteur
Contract type : Individual Consultant
Duration : 12 working days
Duty station : UNFPA country office, Maseru
Organizational Context:
The UNFPA Lesotho is to hold a staff retreat where the overall objective is to draw an implementation strategy of the 8th CPD and further strengthen the team relations and collaboration of the country office. As part of ensuring the effectiveness of the retreat and to ensure the staff’s full participation in all sessions, UNFPA is seeking the services of an individual consultant to be the rapporteur for the retreat.
Scope of work :
Before the event
- Familiarization with the objectives of the retreat, approach, contents, presenters etc
- Become familiar with the speakers and review their presentations.
- Meet program staff prior to event to go over any specific instructions/orientation for that event.
- Draft the report format/structure for country office approval
During the event
- Capture in any format (e.g., handwritten notes, typed notes, recorded notes, photographs, handouts and presentations) all pertinent information for each session, including speaker’s name, title, etc.
- The notes should include the main points from the presentation, either from what is spoken or what is in the presentation slides.
- Present a summary of the discussion, highlighting any conclusions, recommendations, and/or next steps (these should be included in the summary report, detailed in the Deliverables section below).
After the event
- Based on the agenda (whether by section or individual speaker/activity) provide a summary indicating the name, title, and organization of the speaker, main findings, conclusions, and/or recommendations of the speaker/section
- Provide record of all the proceedings including the strategic implementation plan for the CPD
- Submit a final, formatted report in word format within two weeks of the event.
Required skills and qualification :
- Post Graduate/Masters Degree or equivalent.
- Minimum three to five years’ work experience of carrying out similar functions.
- Specific experience serving as a rapporteur and especially for international organization(s).
- At a minimum candidate should have experience leading the development, writing, and drafting/editing of technical reports or proceedings.
- Proven skill in organizing resources, establishing priorities, working independently with minimal supervision, ability to meet deadlines.
- Highly motivated, self-starter willing to take risks, flexibility and ability to prioritize competing needs/deadlines ; independent thinker.
- Language: Excellent oral and written English; Preference will be given to candidates who are bi-lingual - English and Sesotho).
- Ability to gather data, compile information, and prepare reports.
- Excellent computer software skills in MS Power Point, Excel and Word
HOW TO APPLY :
Interested companies should submit their proposals and proof of similar work conducted through to Lesotho.office@unfpa.org on or before Friday the 15st September 2023
Only shortlisted individuals will be contacted.
